Category: Annual Meeting

To:  All members

Please join us for the Vineyard Heights HOA Annual Meeting. 

Date: RESCHEDULED for THURSDAY, January 11, 2018

Time:  7:00 pm

Location:  8113 Plum Creek Trail (follow the flagstone sidewalk at the right side of the house, it will lead you to the basement door).

The members will need to elect two Directors since David Gudal and Gavin Callaway’s  terms are expiring.  They are both willing to serve again, nominations from the floor will be accepted if anyone else would be interested in serving (3 year term).

If you cannot attend remember that you have the option of giving a completed proxy form to another member who can represent you.   The form is posted below.

***Please plan to attend so that we will have a Quorum.***

Happy New Year!

Missy Gudal

Secretary/Vineyard Heights HOA Inc

proxy_annualmtg

Thanks to everybody who made it to the meeting, your attendance and input are appreciated. The 2016 Financial Report and 2017 Budget are attached. I will add the meeting minutes shortly.

The Annual Assessment notices were sent via US Mail on January 24, they should be arriving in your mailboxes shortly. The payment due date is February 10, 2017. You can mail a check with the return envelope provided or send payment via your bank’s bill pay service if you prefer. I DO NOT RECOMMEND THAT YOU PLACE PAYMENTS DIRECTLY IN OUR MAILBOX – postal service delivery times have varied a great deal lately. I usually send a confirmation via email when I receive your payment.

-Missy Gudal

minutes_annual_meeting_1-17-17

financial_report_12-31-16.pdf
proposed_budget2017.pdf

It’s that time again……….

Date: Tuesday, Jan 17, 2017
Time: 7:00 pm
Location: 8113 Plum Creek Trail (follow the flagstone sidewalk at the right side of the house, it will lead you to the basement door).

The members will need to elect a Director since Dean Johnson’s term is expiring. Dean is willing to serve again, nominations from the floor will be accepted if anyone else would be interested in serving (3 year term).

**********************Please plan to attend so that we will have a Quorum.********************

Thanks to all who attended, we appreciate your input!

The 2016 Annual Meeting Minutes, 2015 Financial Report, and 2016 Proposed Budget are posted for your review.

The Notice of Assessment will sent via US Mail, the due date is February 1st, 2016.

mins_annual_2016.pdf

financial_report_2015.pdf

proposed_budget2016.pdf

Please join us for the Annual Meeting on Tuesday, Jan 12 at 7:00 pm.

WE WILL BE MEETING INDOORS again this year, to avoid suffering through any cold weather :)


Location: In the basement at 8113 Plum Creek Trail (Dave & Missy Gudal). Just follow the flagstone sidewalk at the right side of the house, it will lead you to the lower patio and the basement door.

PLEASE PLAN TO ATTEND so that we will have a Quorum.

A summary of Wednesday night’s meeting is attached (see link below), thanks to all who attended. The Gate Committee was tasked with determining a layout and investigating technology options and costs and their efforts are greatly appreciated.

An entry gate will require a financial investment but also a commitment of time and energy. While much of the technology can be outsourced, even the top-tier packages cannot provide a person on-site around the clock to unlock the gate in case of malfunction or damage therefore it is imperative that we have a team of people willing to take on this task before any further action is taken.

The initial Gate Response Team (GRT) will consist of 3 members for a term of 2 years. If more than 3 members volunteer the term length may be adjusted. It was mentioned on Wednesday night that a phone number could be set up for the GRT that would ring the team members’ phones; this would allow the phone number to remain constant when the team members change and also provide some privacy for the members. For those who travel frequently but would be willing to serve you could be placed on a team with those who have a more consistent schedule. Please email [email protected] if you are willing to be on the team.

Once the GRT has been formed, the Gate Committee will make final technology, cost and policy recommendations to the Board, and a Special Meeting will be scheduled and announced to vote on the required Special Assessment. If no responses are received and the GRT cannot be formed by May 29, 2015 no further action will be taken.

Thanks to all who took time to attend.

Results: there were 33 lots represented, 30 votes in favor of the motion (being a gated community) and 3 opposed. The Board will meet shortly to select the Committee and coordinate meeting dates so they can get the ball rolling on finding out specifics.

The Board of Directors has called a Special Meeting on February 16, 2015 at 7:30 pm. The Notice was mailed via USPS and emailed to members, it is posted here.

Also posted are a map of the Farris property to the south, a partial plat of Phase 1 of our subdivision, and a drawing of a possible gate/pavement configuration.

Please join us to discuss options and questions.

Please join us for the Annual Meeting on Tuesday, Jan 13 at 7:00 pm.

WE WILL BE MEETING INDOORS again this year, to avoid suffering through any cold weather :)


Location: In the basement at 8113 Plum Creek Trail (Dave & Missy Gudal). Just follow the flagstone sidewalk at the right side of the house, it will lead you to the lower patio and the basement door.

PLEASE PLAN TO ATTEND so that we will have a Quorum.

The 2013 Financial Report and 2014 Proposed Budget are posted for your review.

The Annual Assessment of $548 was due February 1st, 2014 (notices were mailed).